General Questions
What are the festival hours?
Please visit the Schedule page.
Is alcohol sold on the festival ground?
Not within the ViVa! Vienna! footprint, but yes at BrewFest Beer Garden located on Mill St.
Are dogs allowed at the festival?
Yes.☝Please remember dogs must be on leash at all times. Dogs and other pets are sensitive to the heat. Please plan ahead for toasty temps since the pavement could be hot. Additionally the festival grounds will be very crowded and not always comfortable for your fur babies.
Where is Lost and Found?
Any lost and found items are held at the Information Booth beside the Freeman House. Please email info@vivavienna.org up to two weeks after the show to inquire if an item has been turned in.
How much are ride tickets?
Please visit the Entertainment page for rides and prices.
Is there an admission charge?
There is no admission charge for the Vendor area. Please visit the Entertainment page to purchase tickets for entertainment and rides.
What performance opportunities are there at the festival?
See our Entertainment page.
Where can I hear about festival announcements and inclement weather?
Viva! Vienna! is held rain or shine. In the rare event of severe weather, the festival rides may close temporarily and then re-open. Umbrellas, ponchos etc. are good to have on hand.
Are credit cards accepted?
The rides ticket booth accepts MasterCard, Visa and Amex. Individual booth vendors have their own policies on accepting credit cards.
Are there ATMs (automated teller machines) at the festival?
Yes, Navy Federal Credit Union will have an ATM for your convenience in front of the Freeman House on Church Street.
Who are the organizers?
The festival is organized by The Rotary Club of Vienna, a non-profit organization. Learn more about us at www.viennarotary.org
I have a question that wasn’t answered here. Who can I contact?
The best way to reach us is e-mail at info@vivavienna.org. See the Contact Us page for other, slower ways to reach us.
Directions/Parking/Shuttle Services
How do I get to the festival?
Please visit the Map & Directions page.
Is Handicap Parking available?
Yes, please visit the Parking & Shuttle Services page.
Do you have a shuttle service and what are the hours?
Yes, please visit the Parking & Shuttle Services page.
Vendors
What is the size of the booth?
10 ft x 10 ft (a booth is defined as marking on the pavement) [vp14].
Do you provide tables and tents?
No, we only provide the space. However, you can rent your tent and tables from any provider. In Vienna, Brooke Rental Center (703-938-4807) provides this service. Your tent and tables can be set up for you before you arrive. [vp15]
Do you provide electricity?
No electricity is provided. No generators are permitted, except for Food Vendors (see next paragraph.) Batteries and solar power devices are permitted. No electrical cords may be placed across any street. Electrical cords may be placed from behind your booth to a building behind your booth if: You have permission from the building owner The cords are for outdoor use The cords are covered with a rubber cover over sidewalks to prevent a tripping hazard (not just duct tape or other tape). [vp16]
Food Vendors must obtain advance approval of the Food Vendor Chairman if they want to use a generator. Food Vendors agree to assume all liabilities for damages caused by their use of a generator. [vp17]
Are there any restrictions on what I can sell?
The sale of live animals is prohibited. The sale of anything that shoots a projectile of any sort is prohibited. No food for consumption at the festival can be sold or given away unless you are specifically a Food Vendor and pay the higher Food Vendor booth rate. However, a Vendor desiring to provide free food samples is required to comply with Fairfax County Regulations Regarding Food Samples at Vendor Booths. A temporary permit and a fee is required.
Refer our Vendor Policies and these Fairfax County websites for additional requirements:
- http://www.fairfaxcounty.gov/hd/food/permits/temporary-events.htm
- http://www.fairfaxcounty.gov/hd/food/foodpdf/fairfax-sampling-guidelines.pdf
- http://www.fairfaxcounty.gov/hd/food/foodpdf/temp-events-info-package.pdf
[vp24/25/26]
Where can we stay?
There are several hotels and motels in the area. There is no overnight camping permitted in the Festival area or in any of the Vendor parking lots. You may not sleep in your vehicle or in your booth. [vp31]
Do we get our money back if it rains?
There will be no rain date or refunds made in case of rain, bad weather, or unforeseen emergencies. In case of inclement weather, emergency, or safety contingency beyond the control of the Festival Committee, the Festival will be closed for the necessary time until conditions allow reopening. Any decision to close or cancel the Festival for the day or the remainder of the Festival rests solely with the Festival General Chairman. [vp32]
What is the cancellation policy?
If a Vendor cancels their application prior to April 1, the fee will be refunded less a $50 processing fee. If a Vendor cancels their application April 1 or later, there is no refund. Once your application is cancelled, your booth will be reassigned to others. [vp3]
Do you provide overnight security?
Overnight security is provided Saturday and Sunday nights. The Viva! Vienna! Committee encourages Vendors not to leave cash or valuables. The Viva! Vienna! Committee is not responsible for lost, damaged or stolen articles. [vp34]
When can we set up?
It depends on your booth space location. You will receive an e-mail to confirm your booth space assignment with check-in time and set-up procedures when your registration is confirmed. It is important that you check-in at the assigned time. [vp10/11/12]
Can I bring my car in to load and unload during the festival hours?
No, not during the festival hours.
Do I have to be juried to participate in the ViVa! Vienna! Festival?
No, we invite all artists, resellers, service providers, political, religious, cultural, civic and community organizations to participate in ViVa! Vienna! festival. [vp5]
Can we distribute fliers or brochures on the grounds of the festival?
Vendors may not solicit, approach Festival attendees, or distribute literature outside of their assigned booth space. [vp21]
I have a lot of inventory, can I bring more than one car/van to set up?
Only one vehicle per Vendor, at a time, will be allowed into the Festival grounds during set-up. After one vehicle is unloaded, you may bring a second vehicle. Vendors shall unload their vehicles, leave the Festival Grounds to park it, and then return on foot to set up their booth. [vp11] Vendors are requested to show up at different times in order to keep the traffic moving and allow each vendor access to their space in a timely fashion in order to set up.
What about Parking?
Vendors will be directed to designated parking areas after they unload. [vp29] For visitors please see our Parking & Shuttle Services page.
How will I know if I am registered?
When you register online, your credit card will be charged If there is a problem, Viva! Vienna! will contact you directly. Viva! Vienna! will notify you if your application is accepted. If it is not accepted, you will receive a full refund. Once booth assignments are made, you will receive an email from Viva! Vienna! notifying you of your booth number and additional vendor information. You can also Log In to the Vendors area of the web site to see the status of your application and booth assignment.
I am registered and have paid, yet I still receive requests to register.
We send out four mailers throughout the year in order to remind vendors to register. We send the mailer to everyone on our mailing list. We ask you to ignore the mailer or pass it on to a friend if you have already registered.
Exclusivity: I am a representative of a particular cosmetic line. Can you guarantee that you will not allow another representative selling that product line to register?
The Viva! Vienna! Committee does not guarantee exclusivity of products or services that will be at the Festival. Viva! Vienna! is not a juried Festival. The Viva! Vienna! Committee reserves the right to place Vendors in any booth location in the Festival. Vendors may be placed adjacent to near another vendor who provides the same or similar product or service.
When can I register for the next year’s festival?
All applications shall be made via the www.vivavienna.org website. Applications will be accepted starting on July 1. [vp2]
I have a question that wasn’t answered here. Who can I contact?
The best way to reach us is e-mail at registration at vivavienna.org.
Church Street Merchants
I am a Church Street merchant – can I get a free booth space?
Church Street merchants may register for one vendor booth space at a discounted fee for the festival, but we cannot guarantee that the booth space will be directly in front of their business. We will attempt to assign a booth space as near the merchant’s place of business as possible. The merchant must agree to use the booth space for sale of their products or services and must agree to staff their booth during festival exhibit hours.
Can I have a booth space directly in front of my Church Street store?
We cannot guarantee that there will be an opening in front of each Church Street merchant requesting booth space. We try to place frequent openings to allow access to the sidewalk so that attendees can easily reach businesses that might be open for business on Sunday and holiday Monday (Memorial Day) of the festival.
Can you please put up “No Parking” signs in front of my business so vendors and attendees won’t park in spaces meant for my customers?
The festival staff only block off Church Street on Sunday and Monday, and cars are not allowed on the street, so a “No Parking” sign would not apply to customers in cars.
I have a question that wasn’t answered here. Who can I contact?
The best way to reach us is e-mail at info@vivavienna.org. See the Contact Us page for other, slower ways to reach us.
